At Tranquilmoney, we are committed to protect the privacy of Medical Records per the Healthcare Insurance Portability and Accountability Act (HIPAA). HIPAA compliance involves fulfilment of HIPPA requirements, , 1996, its subsequent amendments, and any related legislation such as HITECH.
So, when you utilise our Medical Billing Services or use our EHR software PracticeTracker™, be rest assured of the privacy of your sensitive medical data.
Benefits to Healthcare Providers
The HIPAA Security Rule prescribes the applicable standards to safeguard and protect electronically created, accessed, processed or stored PHI (ePHI) when at rest and in transit. There are three parts to the HIPAA Security Rule – technical safeguards, physical safeguards and administrative safeguards. We address each of these in order to be HIPAA compliant.
Medical information is personal and private and Tranquilmoney is committed to protect your privacy. Physicians need access to medical records of patients to provide quality care, but HIPAA imposes certain obligations regarding how this information should be used and disclosed.
This notice will tell you about the ways in which we may use and disclose your medical information. This notice will also tell you about your rights to privacy.
For payment of services
We may use and disclose your medical information for billing the treatment and services received by you and collection of payment from either you, an insurance company or a third party.
Approval for treatments
We may need to disclose your confidential information to receive prior approval for a specific treatment.
Your information can be used in order to contact you as a reminder of an upcoming appointment.
For health care operations
Office operations might require us to use your medical information. These uses and disclosures are necessary to run the office and make sure that all of our patients receive quality care. For example, we may need your information to review our treatment and services or staff evaluation.
As required by law
We may disclose your medical information if required by the federal, state or local law (e.g., when we are appointed by a court to evaluate you).
To avert a serious threat to health or safety
Your medical information may be disclosed if necessary to prevent a serious threat to your or another person’s health and safety. The disclosure however, is limited to the person capable of preventing the threat.
If you waive your rights to confidentiality
This may occur, say in case you file a lawsuit.
Individuals involved with your medical care
We may release medical information about you to a friend, physician or family member who is involved with your medical care. We may also give information to someone who helps pay for your care.
We may release your medical information to the Workers' Compensation or similar programs that provide benefits for work-related injuries or illnesses.
Public health risks
Your medical information may be disclosed for the sake of public health in the following cases:
Lawsuits and disputes
In case of the Workers' Compensation program, we may have to disclose your medical information in response to a court or administrative order.
If asked by a law enforcement official, we may release your medical information in response to a court order, subpoena, warrant or similar process:
Right to Amend
You have the right to ask us to amend or change any information you feel is incorrect or incomplete. You have the right to ask for this amendment for as long as the information is kept in our office. An amendment request must be made in writing and must mention the reason for requesting amendment. In case the request is not presented in writing or does not includes the reason, it may get rejected.
In addition, we may deny your request if you ask us to amend information that:
Right to accounting of disclosures:
This is a list of the medical information disclosures we have made for reasons other than the ones stated above. This request too, should be made in writing. It must state a time period and cannot include dates before April 2003. The first list that you may request within a 12-month period will be free. For an additional list, you may be charged a fee. Information about the cost involved will be notified to you. You may choose to withdraw or modify your request.
Right to inspect and copy
You have the right to request access to, inspect and copy your medical information. This includes medical and billing information, but does not include psychotherapy notes.
To inspect and copy medical information that may be used to make decisions about you, a request in writing must be submitted to:
Dr Karun Philip,
461 Vose Avenue,
2nd Floor, South Orange,
New Jersey, 07079
We may charge a fee for the costs of copying, mailing or other supplies related to your request.
Right to request restrictions
You have a right to request a restriction or limitation on the access of your medical information. This includes the amount of information we provide to a friend, family member or someone involved with your care or payment of treatment. Although we are not obliged to agree to your request, we may comply unless the information is required to provide you with emergency care. To request restrictions, the request must be in writing and include:
Right to request confidential communications
You also have the right to request a specific mode of communicating your medical matters to you. For example, you may request us to contact you only at work and not at home. Again, your request must be made in writing and express how or where you want to be contacted. We will honour all reasonable requests without asking for a reason.
Right to a paper copy of this notice
You have the right to request for a paper copy of this notice at any point of time. If you are accessing this policy on Tranquilmoney, Inc.'s website, you may print a copy of it.
If at any time, your medical or billing information has been requested by external entities or if you wish to disclose your information to outside entities, such as new physicians, law firms, research organizations, etc., a separate specific authorization will have to be completed.
Other uses and disclosures of medical information not covered by this notice or the applicable laws will be made only with your written consent. You may revoke your permission to use or disclose medical information at any time, in writing. In that case, we will no longer use or disclose your medical information for the reasons covered in your request. However, we cannot undo any disclosures we have already made with your permission and we are required to retain our records of the care provided to you.
Dr Karun Philip
461 Vose Avenue, 2nd Floor
New Jersey, 07079
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